Consolidate GL-001 TradOn assessment decisions
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GiorgioCALLIGARO
@@ -38,9 +38,9 @@ Standard parameters:
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- `date_from`
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- `date_to`
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- `account`
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- `currency`
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- `currency` (transaction currency)
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- `journal`
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- `entity`
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- `entity` (current TradOn company context for the first implementation)
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Additional filter parameters out of scope for this report:
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@@ -54,9 +54,9 @@ Additional filter parameters out of scope for this report:
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- posting date between `date_from` and `date_to`;
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- account or account range;
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- currency;
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- transaction currency;
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- journal;
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- entity;
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- entity through the current TradOn company context;
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- document number or voucher number, if available.
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---
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@@ -92,23 +92,20 @@ Totals should be displayed by:
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- base currency;
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- report total.
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Optional grouping to confirm:
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- entity.
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Out of scope grouping:
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- journal;
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- entity;
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- counterparty;
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- analytic account;
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- profit center.
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Balance presentation:
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- opening balance rows should be displayed by account and transaction currency;
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- closing balance rows should be displayed by account and transaction currency;
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- opening and closing balances should be shown in transaction currency and base currency;
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- running balances should be calculated line by line between opening and closing balance rows.
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- initial and ending balances should be displayed as rolling balances on each transaction line by account and transaction currency;
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- initial and ending balances should be shown in transaction currency and base currency;
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- transaction-line initial balances should represent the balance immediately before the transaction line;
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- transaction-line ending balances should represent the balance immediately after the transaction line.
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---
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@@ -121,7 +118,7 @@ Required columns:
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| `entity` | Legal entity or company code |
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| `account` | General ledger account code |
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| `account_name` | General ledger account name |
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| `transaction_currency` | Original transaction currency |
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| `transaction_currency` | Original transaction currency, defaulting to `base_currency` when no distinct transaction currency is stored |
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| `base_currency` | Functional or company base currency |
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| `posting_date` | Accounting posting date |
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| `document_date` | Source document date |
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@@ -137,13 +134,15 @@ Required columns:
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| `reference` | External or source reference |
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| `payable_qty` | Payable quantity for commodity-related postings only |
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| `uom` | Unit of measure for payable quantity |
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| `initial_balance_transaction_currency` | Rolling balance of the account and transaction currency immediately before the transaction line |
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| `debit_transaction_currency` | Debit amount in transaction currency |
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| `credit_transaction_currency` | Credit amount in transaction currency |
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| `balance_transaction_currency` | Running balance in transaction currency |
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| `Currency_Rate` | FX rate of the transaction |
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| `ending_balance_transaction_currency` | Rolling balance in transaction currency immediately after the transaction line |
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| `currency_rate` | FX rate of the transaction |
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| `initial_balance_base_currency` | Rolling balance in base currency immediately before the transaction line |
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| `debit_base_currency` | Debit amount in base currency |
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| `credit_base_currency` | Credit amount in base currency |
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| `balance_base_currency` | Running balance in base currency |
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| `ending_balance_base_currency` | Rolling balance in base currency immediately after the transaction line |
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| `entered_date` | Entry creation date |
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| `entered_by` | User who created the entry |
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| `modified_date` | Last modification date |
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@@ -156,14 +155,26 @@ The report should display individual accounts only. Account hierarchy levels are
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Amount sign convention for this report:
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- debit amounts are displayed as positive amounts;
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- credit amounts are displayed as negative amounts;
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- running balances are calculated using this debit-positive and credit-negative convention.
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- credit amounts are displayed as positive amounts, following the current Tryton convention;
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- ending balances are calculated using this debit-positive and credit-positive convention;
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- `ending_balance_transaction_currency` equals `initial_balance_transaction_currency` plus `debit_transaction_currency` minus `credit_transaction_currency`;
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- `ending_balance_base_currency` equals `initial_balance_base_currency` plus `debit_base_currency` minus `credit_base_currency`.
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Initial balance convention:
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- for the first transaction line in each account and transaction-currency group, the initial balance date is the day before `date_from`;
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- for balance sheet accounts, the first line initial balance should equal the account balance up to and including the day before `date_from`;
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- for profit and loss accounts, the first line initial balance should equal the movement balance from the start of the fiscal year up to and including the day before `date_from`;
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- balance sheet versus profit and loss classification should use the Tryton / TradOn account classification;
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- for subsequent transaction lines, the initial balance should equal the previous transaction line's ending balance in the same account and transaction-currency group.
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FX rate presentation for this report:
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- `Currency_Rate` should display the FX rate used to convert transaction-currency amounts into base-currency amounts;
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- for same-currency transactions, `Currency_Rate` should be either `1.000000` or blank according to the confirmed ERP export convention;
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- the source of the rate, rate date, direct versus inverse convention and precision remain to be confirmed during mapping.
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- `currency_rate` should display the stored accounting move line rate used to convert transaction-currency amounts into base-currency amounts;
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- when the stored accounting rate is expressed as `1 accounting currency = x transaction currency`, `currency_rate` should display that rate;
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- when the stored accounting rate is expressed as `x accounting currency = 1 transaction currency`, `currency_rate` should display the reverse stored accounting rate;
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- for same-currency transactions, `currency_rate` should be either `1.000000` or blank according to the confirmed ERP export convention;
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- the rate date and precision remain to be confirmed during mapping.
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---
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@@ -179,24 +190,29 @@ The report may contain a large number of accounting lines and should support exp
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- CSV
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- XLSX
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- PDF, including all detail columns
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Out of scope for the first implementation:
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- PDF export
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---
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## 11 Controls / reconciliation rules
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- Total debit and credit amounts should reconcile by selected period, account and transaction currency.
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- For each account and transaction currency grouping, opening balance plus movements should reconcile to closing balance.
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- For each account and transaction currency grouping, first-line initial balance plus cumulative movements should reconcile to the final line ending balance.
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- The report total in base currency should reconcile with the trial balance for the same entity, period and account selection.
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- For non-base-currency lines, transaction-currency amounts, `Currency_Rate` and base-currency amounts should reconcile within the agreed rounding tolerance.
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- For non-base-currency lines, transaction-currency amounts, `currency_rate` and base-currency amounts should reconcile within the agreed rounding tolerance.
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- Each line should retain enough audit references to trace back to the accounting document and source document where available.
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- AP-related entries should be identifiable by both `document_number` and `supplier_invoice_number` when the supplier invoice number is available.
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- Debit, credit and balance signs should follow the GL-specific convention defined in this report.
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- Debit, credit, initial balance and ending balance signs should follow the GL-specific convention defined in this report.
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---
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## 12 Open questions
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- Which source should be used for `document_number`, `journal_entry_number`, `voucher_number` and `reference` when several accounting or source-document references are available?
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- Which source origin models should feed `document_date`, `document_type` and `supplier_invoice_number` in the first implementation?
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- Should `posting_status` be displayed in the first implementation? This depends on the target ERP capabilities.
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- Should `Currency_Rate` use the ERP stored accounting rate, a reporting FX rate, or a derived rate from transaction/base amounts?
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- Should `Currency_Rate` remain capitalized as currently specified, or be renamed to `currency_rate` to match the wider field naming convention?
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- Are `payable_qty` and `uom` mandatory for the GL-001 launch, or can they remain optional commodity extensions?
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- Should the document or voucher number filter search only `document_number` and `voucher_number`, or also `journal_entry_number`, `reference` and `supplier_invoice_number`?
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